One on One Meeting Template

Explore the benefits of one-on-one meetings in professional settings. Learn how these individualized discussions foster relationship building, feedback exchange, and personal growth between managers and team members.

What’s a one on one meeting?

One-on-one meetings are regular meetings between managers and their team members.  

Why is a one on one meeting important?

One-on-ones enable hardworking employees to reach their full potential.  It also helps managers connect with members of their team and create collaborative relationships.

How does a one on one meeting work…

Step #1: Start with a quick catch up! (05 mins)

Sometimes, even a simple check-in with your employee can go a long way. It shows you care about them more than you care about their work!

Dive’s Pro Meeting Tip: Use our Polls app to break the ice at the start of the meeting. Don’t know what kind of questions to ask? Here are a few examples: What was your biggest win last week? Did you manage to have some downtime over the weekend?
Step #2: Check in on recent wins (05 mins)

Use this opportunity to get them to feel appreciated. Even if they are small wins, it’s important that you put it up on the agenda. This is their time after all.

Step #3: Address the roadblocks (05 mins)

Encourage team members to highlight their blockers. Are they feeling stuck? Is there something you could help them with? Could you guide them to another resource? Help them use this time to move ahead at work.

Dive’s Pro Meeting Tip: Some possible questions to try: What is the biggest roadblock in your week? Where would you like some support?
Step #4: Don’t skip discussion items (10 mins)

From issues to feedback, don’t skip the extras. It’s the little things that make a one-on-one meeting 100% effective!

Step #5: Set those goals and call it a day (05 mins)

End with a quick summary of the meeting (and any insights that might have come out of it) and set up action items to follow through. 

Dive’s Pro Meeting Tip: Use Dive to send out individual action items at the end of a meeting!


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