Read more

Sprint Review Meeting: A Guide to Agile Demo and Feedback

Learn all about sprint review meetings. Understand the importance of scrums and more for product owners and stakeholders in improving efficiency.

This is some text inside of a div block.
This is some text inside of a div block.

What is a sprint review meeting?

A sprint review meeting is a crucial event in the Scrum agile methodology, marking the end of a sprint. It’s a collaborative session where the scrum team and stakeholders review the work completed during the sprint. The purpose is to inspect the increment of the product and adapt the product backlog if needed. The sprint review is not just a presentation but a working session where feedback is actively sought to guide the next steps.

It differs from a sprint retrospective, which focuses on the team’s processes, as the sprint review is product-centric. This meeting provides an opportunity for the product owner to clarify what has been “done” and what has not, and for the team to demonstrate the work they have accomplished. It’s an essential part of the sprint cycle, bridging the gap between what was planned and what was achieved.

Understanding the purpose of a sprint review

The primary purpose of a sprint review is to inspect the outcomes of the current sprint and determine future adaptations. This meeting allows the scrum team to present their completed work and gather feedback from key stakeholders, which is crucial for continuous improvement.

The sprint review is an opportunity to assess the progress towards the overall project goals and to align the team’s work with the product owner’s expectations. It ensures transparency and collaboration, as stakeholders get a clear view of the product’s development stage and can provide valuable insights for future iterations. The sprint review is fundamental in the agile approach, emphasizing inspection and adaptation for better product development.

Key stakeholders involved in a sprint review

In a sprint review, key stakeholders include the scrum team (comprising the product owner, scrum master, and development team), as well as customers, executives, and other interested parties. The product owner plays a crucial role in the sprint review, presenting the product backlog items completed during the sprint and discussing the product’s progress.

The development team demonstrates the work done and participates in the discussion. Stakeholders outside the scrum team, such as customers or executives, provide feedback and insights which are vital for the direction of the next sprint. Their involvement ensures that the product development remains aligned with user needs and business objectives.

The role of the scrum master in the sprint review

The scrum master's role in the sprint review is multifaceted, primarily focusing on facilitating the meeting and ensuring that it adheres to the agile principles. The scrum master ensures that the meeting is productive and stays within the time-boxed session, typically a few hours. They support the product owner in preparing for the review and guide the development team in effectively demonstrating the sprint’s achievements.

The scrum master also ensures that the discussion remains constructive and focused, facilitating an open and honest exchange of feedback. Additionally, they may assist in addressing any impediments that arise during the meeting, ensuring a smooth review process.

Agile principles in the context of sprint review

The sprint review embodies several key agile principles, such as transparency, inspection, and adaptation. Transparency is achieved as the team demonstrates real, completed work, providing stakeholders with a clear understanding of the project's progress. The principle of inspection is central to the sprint review, as both the scrum team and stakeholders examine the completed work and assess its alignment with the project goals.

Adaptation occurs following the review, where feedback and insights gathered are used to update the product backlog and inform the planning of the next sprint. The sprint review is a practical application of these agile principles, ensuring that the product evolves in response to stakeholder needs and market changes.

Creating a successful sprint review agenda

A well-structured agenda is key to a successful sprint review. The agenda should allocate time for the product owner to summarize the sprint goals and what has been accomplished. The development team should demonstrate the work completed and discuss any challenges encountered. Time must be set aside for stakeholders to provide feedback and ask questions, fostering a collaborative discussion.

The product owner also needs to present the updated product backlog and outline the probable items for the next sprint. It’s essential for the scrum master to ensure that the meeting remains focused and within the allocated time, facilitating an efficient and productive review. An effective agenda ensures that all critical aspects of the sprint are discussed, setting the stage for successful future iterations.

How does the sprint review differ from other agile activities?

Comparing sprint review vs sprint retrospective

The sprint review and sprint retrospective are distinct Scrum ceremonies with different focuses. The sprint review is conducted at the end of each sprint to inspect the increment of the product and adapt the product backlog. It involves the scrum team and stakeholders reviewing the work completed (demo) and discussing the next steps. Key stakeholders provide feedback, which influences future sprint planning.

On the other hand, the sprint retrospective is an internal meeting for the scrum team, focusing on evaluating their processes, identifying challenges and successes within the team dynamic, and planning improvements for the next sprint. While the review is product and progress-focused, involving external stakeholders, the retrospective is introspective, aiming to enhance the team’s workflow and collaboration.

Discovering the intersection of sprint review and sprint planning

The sprint review and sprint planning are interconnected phases in the Scrum framework. The sprint review marks the end of one sprint and sets the stage for the subsequent sprint planning. In the review, the scrum team showcases the product increment completed during the sprint to the stakeholders. Feedback received in this meeting influences the product backlog, which is a critical input for the upcoming sprint planning.

During sprint planning, the team selects items from this adapted backlog to determine the goals and tasks for the next sprint. Thus, the outcomes and insights gained in the sprint review directly feed into the sprint planning, ensuring that the team’s efforts align with stakeholder expectations and project objectives.

Highlighting the unique aspects of sprint review within Scrum framework

The sprint review holds a unique place within the Scrum framework due to its focus on product demonstration and stakeholder feedback. It’s an informal meeting at the end of each sprint where the development team presents the shippable product increment to the stakeholders. This demonstration allows stakeholders to see tangible progress, unlike other scrum meetings that focus more on planning or process evaluation.

The sprint review is critical for maintaining transparency and ensuring that the product development aligns with user needs and business goals. It fosters collaboration between the scrum team and stakeholders, allowing for real-time feedback and adjustments to the product backlog, which is not a focus in other scrum events like daily stand-ups or retrospectives.

Understanding the sprint review’s role in the overall development process

The sprint review plays a pivotal role in the overall development process in Agile project management. It serves as a checkpoint to ensure that the product development aligns with the evolving needs of the business and the end users. By showcasing the completed user stories and product features, the sprint review provides a clear picture of the project’s progress.

This meeting allows for immediate feedback from key stakeholders, making it a vital step in validating the product’s direction and usability. The iterative nature of the sprint review ensures that the product evolves in a manner that is responsive to market changes and customer requirements, which is central to the Agile methodology.

Examining the stakeholder involvement in sprint review vs other agile activities

Stakeholder involvement in the sprint review is more significant compared to other Agile activities. The sprint review is one of the few scrum events where stakeholders outside the scrum team, such as clients, executives, or end users, are actively involved. They provide critical feedback on the product increment demonstrated by the development team. This direct interaction allows stakeholders to influence the project’s trajectory and ensures that the team’s work aligns with business objectives.

In contrast, other Agile activities like sprint planning, daily stand-ups, and retrospectives are typically confined to the scrum team, focusing on planning, coordination, and process improvement without direct stakeholder input. Therefore, the sprint review is a key ceremony for stakeholder engagement in the Agile process.

Photo by Paico Oficial on Unsplash

What are the essential components of a successful sprint review?

Identifying the purpose and goal of a sprint review

The purpose of a sprint review is to assess the progress of a Scrum team towards the sprint goal and to adapt the product backlog for the next sprint. This meeting is held at the end of a sprint and is crucial for evaluating the work completed against the sprint's objectives. The primary goal of a sprint review is to inspect the increment and determine future adaptations.

It provides an opportunity for the Scrum team to demonstrate what has been accomplished and to gather feedback that will influence the next steps. This review ensures that the product being developed remains relevant and valuable. The sprint review serves as a platform for transparent communication between the Scrum team and stakeholders, reinforcing the principles of inspection and adaptation that are central to effective agile project management.

Creating a shippable product increment for sprint review

A key component of a successful sprint review is presenting a shippable product increment that reflects the work completed during the sprint. This increment is a tangible outcome of the Scrum team’s efforts and is aligned with the sprint goal set at the beginning of the sprint. The product increment should be in a state that it could be delivered to the customer if deemed appropriate.

The development team’s focus during the sprint should be on creating high-quality, potentially releasable functionality that meets the defined acceptance criteria. The increment presented in the sprint review provides a basis for stakeholders to provide feedback, making it a critical element of the sprint’s success and the ongoing development of the product.

Engaging the development team in the sprint review process

Active engagement of the development team is vital for a successful sprint review. The team, having worked on the sprint backlog items, is best positioned to demonstrate the product increment and discuss their approach. It's important that all team members have the opportunity to contribute and share their insights.

This can include discussing challenges faced, solutions implemented, and lessons learned during the sprint. The team’s involvement in the sprint review fosters a sense of ownership and accountability for the work done. It also encourages transparency and collaboration, as the team shares their achievements and receives direct feedback from stakeholders, which is invaluable for continuous improvement in subsequent sprints.

Evaluating the effectiveness of a sprint review through user story feedback

The effectiveness of a sprint review can be gauged by the feedback received on the completed user stories. This feedback, coming directly from stakeholders, provides insights into whether the sprint goals were met and if the increment meets user needs and expectations. A successful sprint review effectively communicates the progress made and elicits constructive feedback that guides future development.

This feedback should be specific, actionable, and relevant to the user stories demonstrated. The Scrum team can use this feedback to refine the product backlog and make informed decisions about the direction of the next sprint. Continuous improvement is a key principle in Agile, and user story feedback is a crucial element in this process.

Ensuring an effective sprint review through project management and stakeholder input

An effective sprint review requires careful project management and active stakeholder involvement. The Scrum master plays a key role in facilitating the sprint review, ensuring that it focuses on the sprint goal and the product increment. Effective preparation includes ensuring that all necessary materials and resources are available for the demonstration and discussion. Stakeholders, including customers and business representatives, provide essential input during the review.

Their feedback on the product increment helps guide the team's future work and ensures that the product aligns with business needs and user expectations. By integrating stakeholder feedback into project management, the Scrum team can ensure that their efforts are focused and aligned with overall project goals, leading to more successful outcomes in future sprints.

How to conduct an effective sprint review meeting?

Exploring the activities and discussions during a sprint review meeting

An effective sprint review meeting involves a series of structured activities and open discussions aimed at evaluating the sprint’s outcomes. The meeting typically starts with the Scrum team presenting the completed backlog items, showcasing the potentially shippable increment of the product.

This demonstration is a key activity where the team highlights new features, capabilities, and any improvements made. Following the demo, stakeholders and team members engage in a discussion about what was delivered, focusing on the quality and completeness of the work.

This is a time to assess whether the sprint goals were met and to discuss any challenges or impediments faced during the sprint. The sprint review meeting provides a platform for transparent communication, allowing the team and stakeholders to collectively reflect on the sprint’s achievements and limitations.

Strengthening the communication channels with the scrum team and stakeholders

Effective communication is pivotal in a sprint review, as it fosters a collaborative environment where valuable insights can be shared. To strengthen communication, the Scrum master should facilitate an open and inclusive atmosphere where all participants feel comfortable sharing their thoughts. Encouraging stakeholders to provide honest feedback on the sprint’s deliverables is essential.

The development team should be prepared to answer questions and discuss the rationale behind their decisions. Clear and concise communication helps in understanding different perspectives, which is crucial for addressing any issues and planning future sprints. Regular and transparent communication between the Scrum team and stakeholders throughout the sprint also sets the stage for a more effective and efficient sprint review.

Ensuring a productive sprint review to meet the sprint's goal

To ensure a productive sprint review, it’s important to focus on the sprint’s goal and how effectively it was achieved. The Scrum team should be ready with a clear demonstration of the sprint backlog items and be prepared to discuss the progress made towards the sprint goal. It's beneficial to have a structured agenda for the meeting, allowing time for both presentation and feedback.

Encourage active participation from all attendees, ensuring that different viewpoints are considered. The sprint review should be a constructive session where achievements are acknowledged, and challenges are openly discussed. This approach helps in identifying areas for improvement and in making strategic decisions for future work.

Establishing the sprint review’s role in receiving feedback and making improvements

The sprint review plays a crucial role in the Scrum process by serving as the primary opportunity for receiving feedback and making improvements. This meeting is where the Scrum team and stakeholders collaboratively discuss the work completed, with stakeholders providing feedback on the product increment.

This feedback is essential for the Scrum team to understand the stakeholder’s needs and expectations. It also helps in identifying any issues or areas that require additional attention. The feedback gathered during the sprint review is instrumental in refining the product backlog and shaping the development team’s approach in upcoming sprints, ensuring continuous improvement and alignment with user needs.

Maximizing the value of a sprint review in shaping the next sprint planning

The sprint review is not only a reflection on the past sprint but also a crucial step in shaping the next sprint planning. The feedback and insights gained during the review should directly influence the prioritization and refinement of backlog items for the next sprint. The Scrum team, with input from stakeholders, can identify which features or improvements are most important and need to be addressed in the upcoming sprint.

This collaborative approach ensures that the Scrum team is working on items that deliver the most value. The sprint review sets the stage for a focused and effective sprint planning meeting, where the team can set clear goals and create a roadmap for the next phase of the project, informed by stakeholder feedback and the team’s own reflections.

Why is feedback crucial in a sprint review?

Understanding the impact of feedback from the sprint review on the next sprint

Feedback in a sprint review is instrumental in shaping the trajectory of the next sprint. During the sprint review, the Scrum team presents the work accomplished over the sprint, and stakeholders review and provide their insights. This feedback is crucial as it informs the team about what went well and what didn’t, helping them understand the effectiveness of their work from the stakeholder’s perspective.

The product owner discusses the sprint’s outcome in the context of the overall project goals, and this feedback is used to adapt the product backlog. Adjustments based on this feedback ensure that the team’s efforts in the next sprint are aligned with user needs and business objectives, making each sprint more efficient and targeted.

Utilizing user feedback to drive continuous improvement in the sprint review process

User feedback is a key driver for continuous improvement in the sprint review process. When stakeholders, especially end-users, provide feedback during the sprint review, it offers valuable insights into how the product is perceived and used in real-world scenarios. This direct input from users helps the Scrum team to understand the practical impact of their work and to identify areas for enhancement.

The feedback might highlight new requirements or changes needed to existing features, influencing the prioritization of backlog items. Incorporating this user feedback into subsequent sprints ensures that the product evolves in a way that truly meets user needs and enhances user satisfaction, which is a core objective of agile development.

Highlighting the significance of stakeholder and scrum team feedback for a successful sprint review

Stakeholder and Scrum team feedback are both critical components of a successful sprint review. Stakeholders provide external perspectives on the product’s development, offering insights into market needs, user preferences, and business goals. Their feedback helps in validating the product direction and in making informed decisions about future features.

Similarly, feedback from the Scrum team about their experiences during the sprint offers an internal view of the project’s progress, highlighting challenges and successes in execution. This internal feedback is vital for identifying process improvements and for enhancing team dynamics. The combination of both external and internal feedback during the sprint review fosters a holistic understanding of the project, contributing to more informed and effective planning for future sprints.

Measuring the results of the sprint and gauging effectiveness through sprint review feedback

Sprint review feedback is a key metric for measuring the results of a sprint and gauging its effectiveness. During the review, the Scrum team demonstrates what has been achieved, and stakeholders provide their assessment. This feedback helps in determining whether the sprint goal has been met and to what extent the backlog items have been completed satisfactorily.

It’s a time to evaluate if the deliverables meet the quality standards and fulfill the user’s requirements. Feedback on the effectiveness of the sprint helps in understanding how well the team is adhering to the scrum methodology and meeting delivery dates. This evaluation is crucial for continuous improvement, allowing the team to adjust their approach and enhance their performance in subsequent sprints.

Implementing improvements based on the feedback received during the sprint review

Implementing improvements based on feedback received during the sprint review is a crucial step in the Scrum process. The sprint review provides a platform for stakeholders to voice their opinions and for the team to receive direct feedback on their work. This feedback should be carefully considered and used to update the product backlog and refine future sprint goals.

The Scrum master facilitates this process by ensuring that the feedback is clear, actionable, and focused on improving the product and the process. The team’s ability to adapt based on this feedback is a key determinant of their agility and effectiveness. Implementing these improvements demonstrates a commitment to the Scrum principles of inspection and adaptation, ensuring that the product evolves to meet user needs and project objectives.

Introducing Dive: The Perfect AI Companion for 2023

Dive is your ultimate AI assistant for supercharging your meetings. Dive seamlessly integrates with popular video conferencing platforms, revolutionizing your meeting experience. 

With automated task allocation, real-time transcription, and insightful analytics, Dive ensures your meetings are efficient, engaging, and result-driven. Elevate collaboration and productivity with Dive and make every meeting count.


Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.

Enjoyed this read?

Stay up to date with the latest remote work insights from our research lab

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get started Today

Dive into your best meetings today!

Purpler Dot That Reflects Being Live

Free forever plan

Purpler Dot That Reflects Being Live

No credit card required

Purpler Dot That Reflects Being Live

Cancel anytime